The key role of the company secretary in Singapore


The company secretary is a vital job in Singapore for the internal governance and running business of the local company. Liable for ensuring the legal compliance of the company with the Singapore authorities and the law, the Secretary also operates as a vital advisor among chiefs and shareholders as well as guarantees the interest of the company.

Singapore law requires each company to appoint at least one secretaries being natural individual who is an occupant in Singapore.

In this article, we will discuss all company secretaries in Singapore.


Appointment of a company secretary

As part of legal of its most memorable legal prerequisites, the overseer of a private restricted company has the obligation to appoint a corporate secretary within a half year after the incorporation of the company.

The secretary should be professionally qualified, a natural individual, locally occupant in Singapore.

Notwithstanding, a sole head of the company cannot act and be appointed as the secretary of the company with the exception of on the off chance that there is another occupant chief.

From the date of its incorporation, a company shall have an enlisted office in Singapore to which all communication and notification may be addressed. The secretary shall be available at the enlisted office of the company (without anyone else or his agent) during the opening hour of the office, or contactable by an individual at the enrolled office by telephone or any instantaneous communication.

changing-company-secretary-singapore

Responsibilities of the company secretary

The company secretary is the officer ensuring the compliance of the company with the law.

He guarantees the statutory and regulatory prerequisites of the company by the annual returns filing with the authority Accounting and Corporate Regulatory Authority (ACRA). He executes the board and individuals goals.

As part of the secretary's liability, in line with the legislation on the counteraction of illegal tax avoidance and financing of psychological warfare, ACRA made mandatory the earlier assortment of records in request to realize the Know your Client (KYC) process for each new part or change of officer in the company.

Filing and reporting with ACRA

As part of its compliance obligation, the company secretary is filing with ACRA each change occurring in the daily running business of the company:


• Change of the company's board of chiefs, (resignation/appointment)

• Update of chiefs' information,

• Change of company information,

• Amendments of the constitution of the company,

• Filing of Annual Returns,

• Capital increase/decrease,

• Change of the company' shareholders structure

• Transfers of shares,

• Preparation of the board meeting, and so on.


Preparation the company's Annual General Meeting (AGM)

In Singapore all companies are expected to hold an Annual General Meeting (AGM) within a time of year and a half from the incorporation date at their financial year end (FYE) and in this way on an annual basis.


The company secretary is expected to prepare any necessary documentation for the AGM. The minutes of the AGM should be kept in writing and endorsed by the board of chiefs.

Business Licenses and permits

When incorporated, the particular industry/activity of the company may require the application of explicit business permit and permits in request to carry out the business in Singapore.

The company secretary is a vital job in Singapore as it is the officer experienced to deal with the local authorities and able to comprise the application on behalf of the company.

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